Grants Administrator, Orthopaedics

About the job

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

The Dept. of Orthopaedics is looking for a Grant Administrator to join their Administration Team.

With general direction, the GA works with PIs to develop grant submissions, manage pre and post-award process, perform budget forecasting, monitor fund statements, resolve accounting issues, and function as liaison to grantor agencies and subcontracting institutions.

Generally, work involves pre and post award work, however complexity of work, volume, sponsor and proposal type may be considered at this level if only pre-award work is performed.

Key Responsibilities

• Coordinates grant proposal preparation and manages pre-award process
• Prepares detailed budgets and justifications and materials for financial reports
• Develops and monitors spending with PIs, including salary allocations and purchase commitments. Rebudgets as necessary and allowed through grant cycle.
• Assists faculty in identifying mechanisms to obtain funding.
• Advises PIs on sponsor requirements
• Interacts with MGB Research Finance staff in establishing and monitoring active funds and in terminating expired funds.
• Monitors expenditures and assures budgetary compliance; verifies, identifies and evaluates excessive charges. Manages research expenditures to prevent deficit spending
• Applies knowledge and understanding of regulations to maintain compliance, advise and make recommendations.
• Works with the Research Management administrative officesin the oversight of administrative policies such as the PCRO.
• Advise regarding the allowability of costs to becharged to a grant.Work with Research Financeto resolve complex accounting issues.
• Coordinates regularly scheduled time/effortreports.
• Provides timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system.
• Serves as liaison with the Office of Research, Ventures,and Lic. to explore new funding sources; notifies PIs of funding opportunities.
• Stays current with all new and existing regulatory requirements and institutional policies/procedures,and keeps PIs and department leadership informed of changes.
  
  

Qualifications

Bachelor's degree required.

1-2 yrs of directly related research administration experience.

Skills And Competencies

• Excellent working knowledge of spreadsheet, database, accounting and word processing computer applications.
• Excellent verbal and written communication/interpersonal skills; strong organization and coordination skills
• Must be accurate, organized and able to work with a large amount of financial data
• Good working knowledge of research agency, sponsor and organization funding guidelines, policies, etc.
• Good negotiation skills
• Able to work independently using good judgement to identify and resolve problems.
  
  

Primary Location

MA-Boston-BWH Boston Main Campus

Work Locations

BWH Boston Main Campus

Job

Research Finance

Organization

Brigham & Women's Hospital(BWH)

Schedule

Full-time

Standard Hours

40

Shift

Day Job

Employee Status

Regular

Recruiting Department

Brigham & Women's Hospital